PTA Board
West Woodland PTA Board
We are seeking volunteers for the West Woodland PTA Board for the 2025-2026 school year. Position descriptions and estimated time commitments are listed here.
The PTA Board meets monthly. For a schedule of upcoming meeting times, please check the School Calendar.
Contact presidents@westwoodlandpta.org to learn more.
Board Position Descriptions
Note: West Woodland PTA attempts to have 2 volunteers sharing the responsibility and workload for each board position.
| Volunteer Position | Description | Time Commitment |
|---|---|---|
| FACE Coordinator | Work with the PTA to come up with community-building events. Coordinate Blast, Kindergarten Welcome Events, Bike Rodeo, and more. | 2-3 hrs a month |
| PTA Legislative Liaison | Attend SPS legislative meetings and report findings to the PTA board and school principal. | Monthly meetings; other commitment determined as needed |
| PTA Membership | Ensure board members have PTA memberships. Provide member list for community meetings. Coordinate volunteer & teacher awards at the end of the year. | 3 hrs in September; 5-6 hrs in May |
| PTA Communications | Develop protocols for communicating events, activities, volunteering, and other news across modes of communication: website, social media, and monthly newsletter. | 4 hrs a week |
| PTA President | Develop agendas and moderate PTA board meetings. Coordinate with all-school committees on projects/events, lead general PTA meetings, respond to emails, and handle TCB Day paperwork. | 5-15 hrs a week; workload heaviest mid-August to September |
| PTA Secretary | Develop meeting minutes, send them to board members, update a printed record in the school office, and collect conflict-of-interest forms from board members. | 2 hrs a month |
| PTA Treasurer | Handle financial and compliance duties, including deposits, check writing, reconciliation, profit & loss reporting, tax filings, and budget management. | 4 hrs a week |
| PTA Fundraising | Oversee Annual Appeal, Spring fundraiser, and auction teams. Plan school-wide fundraising opportunities and oversee merchandise sales. | 4 hrs a week in Sept.; 2 hrs a week late Feb./early March; 2 hrs/month otherwise |
| PTA Volunteer Coordinator | Act as a liaison between the school and PTA. Coordinate volunteer programs, recruit volunteers, and manage a Sign-Up Genius with opportunities for the community. | 1-2 hrs a week |
| PTA Enrichment Coordinator | Manage before/after-school enrichment classes, coordinate room availability, work with providers, and handle registration through Homeroom. Act as a contact for enrichment-related questions and coordinate volunteer schedules. | 2-4 hrs a week; more before each trimester starts |
| PTA Arts Coordinator | Support arts education by organizing visiting artists, managing auction art, helping with 5th-grade tiles, and overseeing the “artist in residence” program. | 5-15 hrs a month depending on events |
| Race and Equity | Advocate for an inclusive school environment by collaborating with leadership, hosting community discussions, organizing events, and shining a light on race and equity issues. | 2-4 hrs a month |
| Special Education Liaison | Support children receiving special education services by providing resources, advocating for families, organizing workshops, and promoting inclusivity and awareness. | N/A |
Supporting Non-Board Positions
| Team/Committee | Description | Time Commitment |
|---|---|---|
| Annual Appeal Team | Manage and oversee the Annual Appeal in the fall. Coordinate with team members, inventory supplies, update letters and online donation system, create newsletter blurbs, raise awareness, distribute letters, track donations, and distribute rewards. | 2-4 hrs per week in Sept.; 6-8 hrs per week in Oct. |
| Spring Event Team | Organize the spring fundraising event: secure location, DJ, food, beverages; work with president and treasurers on budget; create communications; coordinate with Auction Team for auction integration. | 5-10 hrs a week (Feb-Mar-Apr); up to 20 hrs the month prior to event |
| Spring Auction Team | Solicit donations, manage donor communications, pick up and catalog donations, build auction website, coordinate with event team, allocate low-value donations, organize raffles, and manage post-event item distribution. | 10-20 hrs a week (Jan-May) |
| CANSSPA Rep | Attend monthly CANSSPA meetings and report back to the board with updates and ways to participate. | 3 hrs a month |
| Yearbook Team | Create and distribute the annual yearbook. | 5 hrs a month |
| Talent Show Committee | Assist with logistics for rehearsals, set-up/clean-up, AV system, backstage participant management, and supporting MCs. No experience necessary. | 3-6 hrs the two weeks leading up to the Talent Show. Evenings only. |